Secretary (Office Administration) USA Jobs

Job Title:Secretary (Office Administration)

Department:Department of the Army
Agency:U.S. Army Accession Command

Job Announcement Number:SWEK13334301818502D

SALARY RANGE:	$31,315.00 to $40,706.00 / Per Year
OPEN PERIOD:	Friday, January 04, 2013 to Monday, January 14, 2013
SERIES & GRADE:	GS-0318-05
POSITION INFORMATION:	Full Time - Permanent
DUTY LOCATIONS:	1 vacancy in the following location: Oklahoma City, OK United StatesView Map
WHO MAY APPLY:	US Citizens and Status Candidates

JOB SUMMARY:

Civilian employees serve a vital role in supporting the Army mission.  They provide the skills that are not readily available in the military, but crucial to support military operations.  The Army integrates the talents and skills of its military and civilian members to form a Total Army.
About the Position:This position is located in the US Army Accessions Comand, US Recruiting Brigade (SW), Oklahoma City, Oklahoma. The applicant has the opportunity to work with both Military and Civilian personnel. This position under Career Progam Number 51.Who May Apply:

·  All U. S. citizens and Nationals with allegiance to the United States.

·  Interagency Career Transition Assistance Plan (ICTAP) eligibles.

KEY REQUIREMENTS



• A Security Investigation is required
• Must be able to type 40 Words Per Minute (WPM).
• Payment of Permanent Change of Station (PCS) costs is not authorized.
• Defense National Relocation Program will not be authorized.

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DUTIES:

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Duties: 

·         Receives telephone calls and visitors; ascertains nature of visit and refers to supervisor or staff member as appropriate; personally responds to routine and non-technical requests for information.

·         Receives and reads all correspondence, reports, directives, etc. for the Command Group and attaches previous related correspondence or other background information before routing to the Commander.

·         Transmits, receives and acknowledges electronic mail and messages. Maintains suspense on incoming or outgoing correspondence or material for Command Group; advises staff members of approaching deadlines and follows-up to ensure a timely reply or action.

·         Reviews outgoing correspondence or other material submitted for Commander's signature for conformance with known policies, proper format, spelling and punctuation, proper enclosures, etc. and returns to originator that correspondence requiring corrections.

·         Arranges meetings and conferences for superior, notifying participants of time, place and topic; keeps supervisor's appointment calendar; and retrieves materials from office files based on supervisor's requirements- Prepares reports on leave, visitors to the battalion, visits of General Officers, etc.

·         Prepares correspondence, reports and other material in final form from rough draft, notes or oral instructions- Uses word processing software and printing equipment to create, copy, edit, store, retrieve, and print a variety of documents.

·         Assignments involve narrative, tabular, and statistical data. Assures proper arrangement, spacing, format, grammar, and spelling.

·         Maintains time and attendance records for battalion civilian personnel.

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QUALIFICATIONS REQUIRED:

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Specialized experience: To Qualify applicants must possess one year of specialized experience equivalent to the next lower grade/level GS-04.  Specialized experience is defined as: performing a variety of clerical and administrative duties to include experience in screening incoming calls and visitors; establishing files; preparing and reviewing correspondence; and taking minutes.

You will be evaluated on the basis of your level of competency (knowledge, skills, abilities) in the following areas:

·         Knowledge of Office Automation

·         Knowledge of General Clerical Skills

·         Skills in Secretarial/Administrative Functions

·         Skills in Correspondence Preparation

EDUCATION

Education can be substituted for experience. Review the qualification requirement for specific information. (Note: if you are substituting education for experience, a copy of your transcripts must be uploaded with your application package.) 

Only degrees from an accredited college or university recognized by the Department of Education are acceptable to meet positive education requirements or to substitute education for experience. For additional information, please go to the Office of Personnel Management (OPM) and U.S. Department of Education websites at - http://www.opm.gov/qualifications and http://www.ed.gov/admins/finaid/accred/index.html

Foreign education must be evaluated for U.S. equivalency in order to be considered for this position. Please include this information in your resume.

Other Requirements: Click here for more information.

Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.
Must be able to type 40WPM.
You will be required to provide proof of U.S. Citizenship.
One year trial/probationary period may be required.

Direct Deposit of Pay is Required.

HOW YOU WILL BE EVALUATED:

Your application package (resume, supporting documents, and responses to the questionnaire) will be reviewed to verify that you meet the basic eligibility and qualification requirements.  Your responses to the questionnaire will be used to evaluate your relevant personal, educational, and work experiences. Only the most recently submitted resume will be considered.
Basis for Rating: Qualified candidates will be assigned to one of three quality categories: Best Qualified, Highly Qualified and Qualified. Veteran preference eligibles are listed ahead of non-preference eligibles within each quality category.
Interagency Career Transition Assistance Program (ICTAP).  The Interagency Career Transition Assistance Plan (ICTAP) provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies.  If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if:  1) this vacancy is within your ICTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy.  Well-qualified is defined as meeting all of the minimum qualification standards and eligibility requirements as well as possessing skills that clearly exceed the minimum qualification requirements for the position. Under competitive delegated examining, an ICTAP eligible will be considered well-qualified if they attain an eligibility rating of 90 or higher, not including points for veterans' preference. You must provide proof of eligibility with your application to receive selection priority.  Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form.  Information about ICTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/ctap/index.asp. 

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BENEFITS:

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The Department of Defense offers excellent benefits programs some of which may include:

Comprehensive health and life insurance

Competitive salaries

Generous retirement programs

Paid holidays, sick leave, and vacation time

Flexible work environment to include use of Telework and alternate work schedules

Paid employment related training and education

Possible student loan repayment

Payment of licenses, certification, and academic degrees as applicable

Bonuses, incentives, and awards as appropriate for the job.

OTHER INFORMATION:

• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
• The Department of Defense (DoD) policy on employment of annuitants will be used in determining eligibility of annuitants. The DoD policy is available at http://www.cpms.osd.mil/ASSETS/E8AB932EA1E44617BAC7222922E42A62/DoDl140025-V300.pdf.
• In accordance with section 9902(h) of title 5, United States Code, annuitants reemployed in the Department of Defense shall receive full annuity and salary upon appointment. They shall not be eligible for retirement contributions, participation in the Thrift Savings Plan, or a supplemental or redetermined annuity for the reemployment period. Discontinued service retirement annuitants (i.e. retired under section 8336(d)(1) or 8416(b)(1)(A) of title 5, United States Code) appointed to the Department of Defense may elect to be subject to retirement provisions of the new appointment as appropriate. (See DoD instructions 1400.25, Volume 300, at http://www.dtic.mil/whs/directives.)
• Multiple positions may be filled from this announcement.
• Credit will be given for appropriate unpaid work experience.

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HOW TO APPLY:

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To apply for this position, you must provide a complete Application Package which includes:
1. Your resume: If you submit a resume with inappropriate material e.g. photos, you will not be considered for this vacancy. Your resume may be submitted in any format. For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). Resumes that do not contain this information will be marked as insufficient and applicants may not receive consideration for this position.
2. Your responses to the questionnaire
3. Additional required documents (see Required Documents section below)
The complete Application Package must be submitted by 11:59 PM (EST) on Monday, January 14, 2013.
To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account.  Follow the prompts to complete the questionnaire. Please ensure you click the Submit My Answers button at the end of the process. To fax supporting documents you are unable to upload, complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID818502.  Fax your documents to 1-478-757-3144.
If you cannot apply online, you will need to provide the same information obtained in the online process.  You will need three documents to complete this process:  the Occupational Questionnaire, the scan response form, U.S. Office of Personnel Management Occupational Questionnaire (OPM Form 1203-FX), and a separate document described in item #3. below. 
1. Download the scan response form, OPM Form 1203-FX, from http://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf.
2. View Occupational Questionnaire.  Use this information to guide you in completing the OPM Form 1203-FX.  Note that you may be instructed to leave some responses blank on the scan response form.
3.  On a separate document, please identify which position(s) on your resume (include title, organization, and employment dates) support any response of “E” ("I am considered an expert in performing this task...."). 
4. Fax the completed OPM Form 1203-FX, along with your required and supporting documents, to 1-478-757-3144. Your OPM Form 1203-FX will serve as a cover page for your fax transmission.
PLEASE NOTE: The numbering on the OPM Form 1203-FX will not match the Occupational Questionnaire.  Section 25 of the OPM Form 1203-FX continuously numbers from number one, while the Questionnaire starts each section of questions with number one.  When entering your responses please continue regardless of number sequence.  This issue has been identified and will be resolved as soon as possible.
It is your responsibility to verify that information entered, uploaded, or faxed (i.e., resume) is complete, accurate, and submitted by the closing date.  Uploaded documents may take up to one hour to clear the virus scan.  Faxed documents must be completely transmitted by 11:59p.m. Eastern Standard Time on the closing date of the announcement.

The Department of the Army provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the servicing civilian personnel unit. Requests for reasonable accommodation are made on a case-by-case basis.

REQUIRED DOCUMENTS:

The following documents are required:

• Resume: If you submit a resume with inappropriate material e.g. photos, you will not be considered for this vacancy. Your resume may be submitted in any format. For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). Resumes that do not contain this information will be marked as insufficient and applicants may not receive consideration for this position.
• If the position has an education requirement or you are qualifying based on a combination of education and experience or solely on education, you must submit your college transcripts with your application.
• If you are claiming Veterans Preference or Military Spouse preference (MSP), to verify your preference claim you MUST submit supporting documents with your application package. These documents may include, but are not limited to:   for MSP claims, PCS orders and marriage certificate; for verification of Veteran Preference, DD214 (which indicates character of service) SF-15, VA Letter and/or Activation/Deactivation orders.
• If you are currently serving on active duty: You MUST submit a certification from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is signed. If you supply a certification at this stage, your preference/eligibility will be verified prior to appointment.   For more information about Veteran's Preference, please click this link:
   http://www.opm.gov/employ/veterans/html/vetguide.asp.   Please upload veteran's documents under the appropriate category.
  

If you fail to provide these documents, you will be marked as having an incomplete application package and will not be considered any further.

PLEASE NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents like military orders and marriage certificates may contain personal information for other than the applicant.These documents may be sanitized to remove such personal information before submission with the application. Applicants may be asked to provide an un-sanitized version of the documents upon selection to confirm eligibility.

AGENCY CONTACT INFO:

Army Applicant Helpdesk
Phone: (410)306-0137
Email: USARMY.APG.CHRA-NE.MBX.A
PPLICANTHELP@MAIL.MILNUS
.ARMY.MIL

Agency Information:
AAW185AA8 RECBN US RECRUITING BATTALION OKC
301 NW 6TH
SUITE 218
OKLAHOMA CITY, OK
73102
USA

WHAT TO EXPECT NEXT:

Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills, and abilities required of this position. Please follow all instructions carefully. Errors or omissions may affect your rating.

To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select My Applications, and click on the more information link under the application status for this position.